Features of Right2Data's eDataroom

eDataroom of Right2Data has several security features which helps you protect your data at the same time make it very convenient for you to share data and for other party to access the data anytime and anywhere.
Few of the security features and ease of use features in Right2Data's eDataroom platform are listed below :

  • OTP based authentication
    People who are invited to view the specific data room can only access the data room. Each viewer is authenticated by email or SMS based OTP (One Time Password) before he can access the permitted files.
  • Double Authentication
    The platform provides optional premium feature of double authentication. Here a permitted viewer will have to go through two check doors before entering the data room. Double authentication can be via email OTP and Mobile OTP. Second authentication can also be biometric or Aadhaar based.
  • Reader Selfie
    The system captures and stores the pictures of the members who access specific data room. This is an optional premium security feature aimed to ensure that permitted users do not share their access rights with others who are not permitted to access the data room. This feature is different from picture based biometric verification. Here the selfie of the viewer is not compared against picture in data base. However, it acts as a deterrent as the viewer know that his picture is being captured and hence, he will never share his access details with others.
  • Geo Tagging
    Geo tagging is an optional premium feature where location of the viewer is tagged in the records every time, he logs into the data room. His exact longitude and latitude are noted and stored into the system.
  • Geo Fencing
    With optional premium feature of geo-tagging, the owner of the data room can restrict or fence areas from where a person can access the data room. A permitted viewer would be able to access the data room only if he is geographically located in the approved areas. From all other areas, he would not be able to access the data room.
  • Audit Trail
    With audit trail feature, IP address and time of logging in of all viewers and on each instance is recorded and maintained in the system. This helps in maintain a record and control of who all accesses the platform and from which IP address.
  • Activity Tracker
    Activity tracker feature is much more intensive than the Audit Trail feature. This features records for each viewer the time they spent on each individual documents. This gives information to the data room owner that which viewer is showing more interest in which document. In a financial transaction like M&A, equity raise, debt deal, such information can be very useful for the data room owner to understand the level of interest of the viewer and from the point of negotiation.
  • View Only
    The is a blanket feature provided during data room configuration where the admin can ensure that no viewer get anything more than a view right on any document in the data room. This is a security feature, and it overrides the specific more generous access rights provided by the data room owner to specific files. This feature is for additional safety.
  • View-Print-Download controls
    This is the most important feature of the data room. With this feature the owner of the data room can give differential access rights over document to different viewers. The owner can configure differential rights for different documents and different people.
  • Watermark
    For each document which is downloaded or printed from the data room, the system adds the login ID of the viewer as watermark on each page of the document. This is with the objective to ensure that the permitted viewer does not try to share the document with unauthorised viewers. It also acts as a deterrent against sharing it on public platforms, with media or others. If a document is found to be leaked and is found in possession of unwanted people, the watermark would help in identifying who leaked the documents.
  • Q&A
    The platform provides an integrated Q&A facility on the platform. This is a user-friendly feature where the reader can raise questions while reviewing the documents and the data room owner can reply to those queries on the platform. All interaction happens on the platform and hence no data or interaction need to happen outside the platform. This not only make it convenient for the viewer and the admin but also helps in maintaining confidentiality of the document.
  • Group creation
    This is another user-friendly feature which allows data room owner to configure different groups for different types of viewers who need to be given access to the data room. Owner can group together all viewer who need to be given similar access and hence save time during configuration.
  • Public/Private data room
    Owner of data room can configure private or public data room. By default, each data room is kept public. However, for specific need if the data room owner wants to share the data with public at large without restriction, then he can use the public data room feature.
  • Bulk Upload
    Creating a data room is the most tedious job when it comes to using a data room service. Hence, we have provided a user-friendly feature of bulk upload of data room files. A data room owner can just create a folder of all the documents to be uploaded in the data room on his computer with respective subfolders and files. Then they can upload all these files at one go to Right2Data data room with one click. Admin will still have option to individually edit and delete files from the data room.